The only thing we do
Most travel management companies serve a dozen industries and treat touring as an edge case. Gig Travel was built for one market only: entertainment. The person quoting your tour understands show days, load in times, day sheets, and why a cymbal case is not normal checked luggage. That is the whole company, not a specialist desk inside a bigger one.
What we run on a tour
- Routing and group air across Australian capitals, regional runs and international legs, priced against show dates before they are locked, so the travel cost is part of the deal rather than a surprise after it
- Party splits handled properly: artists, band, crew and production booked on the schedules each group actually needs, then reconciled back into one tour budget
- Excess baggage and backline: oversize and excess allowances arranged with the airline in advance, so gear is a planned cost that gets accepted at check in, not an airport negotiation on show day
- Hotels chosen for the venue, the load in and the lobby call, with late checkout where the schedule demands it
- Ground transport aligned to day sheets and airport runs
- Overnight changes handled overnight: a moved show means a rebooked run before bus call, not a voicemail waiting for business hours
One contact, full authority
You get a single contact who holds the whole tour. No queue, no ticket number, no re-explaining the run to a new agent every call. That contact has booking authority around the clock, so when a flight cancels at 11pm the fix happens at 11pm. We are ATAS accredited (A18660) and IATA licensed (02367971), and we invoice the way tour accounting works: per show, per leg or per party, coded so settlement is clean.
Touring a festival run? See how we handle multi act weekends on the festival page.
Get a tour quote
Send the confirmed or draft routing, party size, and any baggage or freight notes. We will price the run, flag the cheapest sequencing, and hand back a budget you can put in front of the artist or the promoter. Urgency is matched to the scenario: a show announcement gets worked the moment it lands, and a cancelled flight in the middle of the night gets fixed in the middle of the night.
Get a tour quoteQuestions we get asked
Do you handle excess baggage and instruments for touring bands?
Yes. We arrange excess and oversize allowances for backline, instruments and cases directly with the airline before travel, so gear is priced into the tour budget and accepted at check in. Where freight is the better option than checked baggage, we coordinate that instead and tell you which is cheaper for the specific run.
Can you support international artists touring Australia?
Yes. We manage inbound international itineraries, the domestic Australian run and outbound legs as one file, working with the tour manager, the local promoter and freight partners. Visa and carnet timing is flagged early so the tour is never waiting on paperwork.
Is there a minimum party size?
No. We work with solo artists through to full touring parties of artists, band, crew and production. The 1:1 service model is the same at every size: one contact who holds the whole tour.
How is a tour invoiced?
The way your accounting needs it: per show, per leg, per traveller or per party, cost coded to map onto your tour budget and settlement process. Every fare, rate and fee appears as its own line. Our service fees are itemised against a published schedule, not hidden in margins.
What happens when a show moves or cancels?
We rebook the affected legs immediately, at any hour, with full booking authority. You receive a revised itinerary and a revised cost line, not a list of options to approve at 3am.
Do you book crew separately from artists?
Yes, and most tours need it. Crew often travel earlier, on different days and different fare types. We hold the splits inside one tour file so the budget stays whole even when the schedules differ.