A company is not a group booking
A touring production moves as a single organism: cast, creatives, crew, wardrobe, and sometimes the set itself. Standard corporate travel treats that as a headcount. We treat it as a production, where the matinee schedule, the bump in date and the wardrobe truck all shape when people can actually fly.
What we run for a production
- Company moves between venues and cities, sequenced around final performances, bump out and technical rehearsals at the next venue
- Season length accommodation: long stay and apartment style rates for multi week seasons, so the company lives well without the budget bleeding on nightly hotel pricing
- Cast, creative and crew tiers booked to their own schedules and fare types inside one production file
- Freight coordination for wardrobe, props and set elements alongside the passenger moves
- Regional and capital city circuits budgeted end to end before the tour is confirmed
- Clean cost reporting per production for producers, general managers and funding acquittals
Budgeting a season, not a trip
Producers need travel priced across an entire tour schedule before contracts are signed. Send the venue schedule and company size and we will return a full tour travel budget: per city, per week, per department. When the schedule shifts, the budget shifts with it and you see exactly where.
The same desk handles single show engagements and festival appearances.
Duty of care, visible
Every traveller in the company is trackable against the schedule, and one contact holds the file around the clock. When a flight cancels the night before a bump in, the rebooking happens that night. Gig Travel is ATAS accredited (A18660) and IATA licensed (02367971).
Budget a seasonQuestions we get asked
What size companies do you move?
From a two hander with a stage manager to a full company of cast, creatives, crew and wardrobe. The production is held in one file with one contact regardless of size.
Can you source accommodation for multi week seasons?
Yes. We negotiate long stay and apartment style rates for season length stays, which typically cost significantly less per night than standard hotel pricing and suit company life far better across a multi week run.
Do you coordinate freight for sets and wardrobe?
Yes. Wardrobe, props and set freight is coordinated alongside the passenger moves so the production and the physical show arrive on the same schedule.
How do you cost a touring season?
From the venue schedule and company list we build a full tour travel budget broken down per city, per week and per department, before the tour is confirmed. When dates move, the budget is re-cut so producers can see the exact impact.
Do you handle regional touring circuits?
Yes. Regional runs are budgeted and routed end to end, including the legs where flying is not the answer and ground transport carries the company between venues.